Assistant Property Manager

Location: Sheffield, Sheffield, United Kingdom
Date Posted: 03-07-2017
Job Description
The Company
Equity Solutions Property Services provides estate management and strategic planning services for its clients and is a subsidiary company of the Equity Solutions Group; a fast growing organisation that was established to invest in, develop and provide operational estate management to a variety of projects across the UK with a particular focus on the health and education sectors.
Our people are our biggest strength, which is why we want to continue to expand and invest in individuals and teams to create an organisation that our people are proud to be part of. We’re looking for high quality, skilled people who are passionate about doing a good job so that together, we can continue to deliver the highest standard of service to our partners.
Job Summary
To assist in the day to day running of the property department. Working as part of a team in managing a growing portfolio of fully maintained facilities inc.: office buildings, healthcare facilities and schools throughout the UK.
To work collaboratively with our FM and service partners in ensuring the smooth management of existing assets and operational handover of schemes under construction, ensuring clients and tenants are consistently happy with service levels.
Main Duties and Key Responsibilities
To assist the Property Management team with the day to day responsibility and management of tenanted properties within our portfolio, duties include:
  • Providing administrative support to the Property Team
  • Work together within the Property Team to improve the management systems already in place.
  • Collate and audit building information for our management systems.
  • Actively participate in our buildings database project.
  • Regular site visits/property inspections for service delivery quality control and tenant’s relationships.
  • Monitoring and reporting of tenant issues.
  • Liaise with our Facility management partners to ensure the service delivery meets the high standards expected.
  • To assist with the management of any third-party lettings and their lease arrangements. Ensuring tenants compliance to lease terms.
  • Be a secondary contact for our clients and tenants, be customer focused and maintain and enhance our high reputation.
  • Assisting with monitoring of variations/works carried out to our buildings.
  • Provide 24 hour/7 days a week duty property management cover on a rota system.
  • Keeping up to date with Company progress and helping where required in upcoming schemes/acquisitions.
  • Other duties may be assigned as the role develops.
Organisational Position
This is a key position within Equity Solutions Property Services Ltd who is responsible for a multi-million pound investment portfolio mainly within LIFT (Local Improvement Finance Trust), PFI (Private Finance Initiative) and similar lease arrangements, as well as other corporate investment opportunities.
Our organisational reputation is paramount and your role is to assist in maintaining this reputation and maintaining excellent relationships with our clients and tenants.
Experience Requirements
  • A minimum of 2 years administrative experience.
  • Relevant experience of property management would be desirable but not essential.
  • Experience in generating reports in a detailed, professional manner.
  • Experience in analysing information and generating practical solutions to problems.
  • Previous experience in a client facing environment where able to demonstrate a client focused attitude.
  • General awareness of H&S legislation and its impact.
  • Good working knowledge of Microsoft Office and excel packages.
Skill Requirements
  • Be able to demonstrate a proactive and enthusiastic approach.
  • Excellent time management and organisational skills.
  • Accuracy and attention to detail.
  • Professional and presentable appearance and communication skills.
  • To work as a positive team player, demonstrating mutual respect and integrity for others whilst maintaining open and effective communication at all levels within the business.
  • Full UK driving licence required as the position will require you to visit premises and sites across Sheffield, and occasionally beyond.
  • Company Car
  • Company life insurance policy
  • Childcare vouchers
  • Eye care vouchers
  • Payment of relevant training and professional subscriptions
  • 20 days holiday, rising to 22 in year 2, 23 in year and so on up to a maximum of 25 days + 8 bank holidays
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